A recruitment tracker is an invaluable tool for any recruiter or hiring manager responsible for handling candidate data. Used correctly, a simple recruiting tracker will save you time, reduce the risk of human error, and increase the likelihood of making a high-quality hiring decision.
A recruitment tracker is a tool that helps recruiters and hiring managers collect, filter, and manage candidate data. While some hiring teams opt for manual recruitment trackers in the form of Google or Excel spreadsheets, many will use advanced software like an applicant tracking system (ATS).
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Recruitment tracker templates are a simple method of managing candidate data. Download a template (like the ones below) and start inputting data as applications come in for your open roles.
While they’re straightforward, these trackers are manual, which can be time-consuming. You’ll have to input and update each cell value to maintain an accurate look at your hiring pipeline.
Recruitment tracker software , by comparison, is a more powerful and scalable way of managing hiring data. Applicant tracking systems post job ads to popular job boards — like Indeed and LinkedIn — and automatically collect responses. As you advance or reject candidates, the ATS will update their status so you don’t have to.
Given an ATS tool’s power, you might expect a hefty applicant tracking system cost . In reality, the opposite is true. An ATS frees up your time and speeds up the hiring process, which reduces your cost-per-hire. And even so, the monthly cost of a full-featured recruitment tracking software tool is low enough to surprise most hiring teams.
Discovered is among the leading applicant tracking systems for recruiters and hiring managers. Seamlessly manage your candidate pipeline using powerful workflow embeds — including auto-scheduling and one-way interviews — and significantly reduce your time-to-hire.
Hiring without a recruitment tracker can frustrate even the most seasoned hiring teams. Here’s why it pays to invest in recruiting tracking:
The average job opening attracts 250 resumes . Even if you only review 20% of those, that’s 50 names — and research shows that short-term memory only retains about seven names at a time. A recruitment tracker stores all candidate data in one location and ensures you never forget about a promising lead.
Recruitment trackers are designed to standardize and streamline your candidate records. The best tools collect a wide variety of data, including job title, years of experience, and requested salary. Filter the data by the factors you’re seeking in an ideal candidate, and you’ll isolate potential best-fit matches.
If your organization’s not investing in diversity, equity, and inclusion, now’s the time to start. Per Glassdoor , 76% of job hunters consider diversity an important factor when evaluating job offers. Recruitment trackers make it easy to record equal employment opportunity data, such as race, gender, veteran status, and known disabilities.
Recruitment trackers handle the complexities of data tracking, saving you from the days of unwieldy file cabinets, illegible handwriting, and outdated documentation. The better your recruiting tracker , the faster you can record and recall information, which can drastically reduce your time to hire.
Looking to improve your hiring process, but not sure what recruiting metrics to track ? Download a free recruitment tracker Excel template or Google Sheets template as a helpful starting point:
This recruitment tracker lets you record basic candidate information — like name, application date, and last touch date — as well as scheduling information for screens and interviews.
